Request for Tenders webinar (no. 2)

15 January 2021, 14:00 - 15:30

Request for Tenders webinar (no. 2)

This is the second of two webinars AI4Cities will organise to clarify the Call for Tender Documents, the procedure and to answer potential Suppliers’ questions or requests for clarification.

The session (14:00 to 15:30 CEST) will cover the following topics:

- The AI4Cities challenges
- Data sets
- Technology requirements
- Tender documents
- Eligibility and awarding criteria
- Submission
- Q&A

All questions or requests for clarification must be received by Forum Virium Helsinki no later than 10.1.2021 at 17:00 CET. Any questions received after this deadline will not be answered. With each question the correct document reference (Tender Document 1; Form E…) and page number should be clearly stated. The questions or requests for clarification must be addressed by email to

To register, visit here

This is the link to the event

In addition to these webinars, there will be a tender writing webinar in January 2021.

Missed the event? Download the presentations here!

Questions asked during webinar

  1. Can suppliers use AI based on data that is not in the list?
    Those lists (on the website) only list data that cities provide, but the lists are not comprehensive. You can also ask cities for other data sources to see if that type of data is available or send an email to Other data you might have to provide yourself. Not all data needs to be open data.
  2. Do suppliers need to put forward a binding price from phase 1?
    Yes, we are asking prices which are binding during the PCP from Phase 1 to Phase 3.
  3. Say that suppliers come into phase 2 with a budget of 80K. Is that 80K the budget for the entire project and thus for all possible costs like traveling, R&D, getting/buying data, etc.?
    The budget can include e.g, travel, data, or some equipment cost as long as at least 50% of the budget consists of R&D costs like salaries.
  4. Are you looking for open-source algorithms? Or how will you evaluate the algorithms?
    It's beneficial if the algorithms are open source but it's not mandatory. We are asking you to explain your algorithms but we are not asking to see the code. In Phase 1 we are foremost focusing on the ideas of the solutions and AI. The most important thing is that it solves the problem and brings added value to the solution.
  5. Can a supplier only lead one project?
    Yes, the supplier can be selected as a lead tenderer only once. The supplier can be a partner in more than one consortium if the other consortium members agree it.
  6. What if the algorithm is open (i.e., published), but the implementation is proprietary? Will you define some test suites and scores?
    In Phase 1 were are mostly focusing on evaluating the idea of the solution and the AI. We are not expecting to see or test the actual code. Instead we are looking for a convincing explanation of how the algorithm works. In Phase 3 the solution will be piloted in a real location.
  7. If an idea is touching on multiple challenges, do we have to decide for one main sub-challenge of a proposal or do we list all sub-challenges that we can solve?
    If your solution can help with multiple challenges, it can be an advantage, but your idea can be succesful even if it effectively solves only one sub-challenge.

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