Request for Tenders

On 01.12.2020 AI4Cities launched its international Request for Tenders (RfT) to go through a pre-commercial procurement (PCP) to acquire innovative solutions in the fields of energy and mobility. These solutions should utilise artificial intelligence or other enabling technologies - such as big data applications, 5G, edge computing and IoT - and contribute to the reduction of CO2 emissions in the six cities and regions participating in the project: Amsterdam (The Netherlands), Copenhagen (Denmark), Helsinki (Finland), Île-de-France - Paris Region (France), Stavanger (Norway) and Tallinn (Estonia).

 

The Request for Tenders closes on 28.02.2021. Tenderers can submit an offer via the Tender Submission Form on the right. In order to submit an elligible offer the tenderer needs to download all four Tender documents and fill in and sign Forms A-H. The relevant documents and forms can be downloaded here below. Check the AI4Cities Pre-Commercial Procurement Tendering Guide to learn more about the steps to follow.

Tender documents & Forms

 

The Buyers Group

The submitted offers will be evaluated by The Buyers Group, consisting of Amsterdam, Copenhagen, Helsinki (represented by Forum Virium Helsinki), Île-de-France - Paris Region (represented by Cap Digital), Stavanger and Tallinn. The Buyers Group invites entrepreneurs, start-ups, companies, academia and other relevant stakeholders to present their proposal for designing, developing and testing digital solutions utilising artificial intelligence (AI) to help reduce CO2 and other GHG emissions.

The six cities and regions forming The Buyers Group all aim to become carbon neutral by 2050 and have created exhaustive carbon neutrality strategies and plans to achieve that goal. AI4Cities has been created to help them turn their plans into actions. However, knowing that in European cities the energy and mobility domains are together responsible for 82% of GHG emissions, AI4Cities has alligned itself with a larger global and urgent need for effective solutions.  

The proposed solutions must build on highly innovative and not market-ready technologies and/or concepts. In order to demonstrate their potential for large-scale sustainable deployment after the project completion, and, therefore, their added value for the cities, solutions must be tested and validated at a large-scale inside AI4Cities' project cities. Tenderers who submit an offer must specify whether they submit inLot 1 (Mobility)or Lot 2 (Energy).

 

Pre-Commercial Procurement

The Pre-Commercial Procurement process will be executed in three phases, ending in July 2022. Pre-commercial procurement challenges industry to develop innovative solutions for public sector needs and it provides a first customer reference that enables companies to create competitive advantage on the market.

In Phase 1, the selected suppliers will work on a full plan for the development of a prototype, including a sustainability model to ensure its future uptake and scalability. Then, in Phase 2, the first prototypes of the solutions proposed in Phase 1 will be created, based on lean principles and agile methods. Finally, in Phase 3 selected contractors will test their prototypes in a minimum of two cities. The full feature set and performance of each solution will be verified and compared in operational conditions.

 

Budget

The total funding amount to be divided among the selected suppliers throughout the whole pre-commercial procurement process is 4.6 million euros.

  • Phase 1: The total procurement budget in Phase 1 will be 1.6 million euros. 20 suppliers will be selected per lot. The total maximum budget per supplier will be 40,000 euros.
  • Phase 2: The total procurement budget in Phase 2 will be 1.6 million euros. 10 suppliers will be selected per lot. The total maximum budget per supplier will be 80,000 euros.
  • Phase 3: The total procurement budget in Phase 3 will be 1,466,622 million euros. 3 suppliers will be selected per lot. The total maximum budget per supplier will be 244,437 euros.

 

Tender Submission Form

To participate in AI4Cities, fill out this form and attach all the necessary documents listed below. All documents should be sent in PDF format (except Form F, which can be sent in Excel format). The deadline for tender submission is 28th of February at 17:00 CET. The AI4Cities Pre-Commercial Procurement Tendering GuiDANCE can support you in the tendering process.